5 Tips to Maintain Your Environment Management System after ISO 14001:2015 Certification

Once the auditor leaves and your ISO 14001:2015 certification is being processed, it may happen that you are in middle of all the work you have completed for compliance and audit that you may be unsure about what to do to maintain your EMS from that stage. So, here are some tips exist to help you maintain your Environment Management System effectively after ISO 14001:2015 certification.

Repair any mistakes
Review any recommendations, minor non-conformances, or even auditor comments from the ISO 14001 audit itself. Obviously, non-conformances need to be tackled within a pre-determined period, but in the case of any other comments, bring together the team that involved in the audit and collect all the information that’s come from contact with the auditor.

Repeat your winning formula
Remember what you did to get to where you are – and repeat it. If the standard has not changed, exactly the same principles apply and you must perform the same disciplines of the pre-audit period to ensure that it remains compatible.

Focus on leadership and communication
Continue to focus on leadership and communication. Many companies lose some focus after the registration audit for ISO 14001:2015 Certification is over, so ensure this does not happen – it can be difficult to get this focus back amongst your employees.

Use an EMS diary to remind yourself
Create an EMS diary. This makes it easy to specify when critical actions such as ISO 14001 internal audit, customer feedback, review of corrective action, risk discussions, etc. must be performed. This can be constructed as information is passed down from the management review and frequency of these critical functions is decided.

Clearly define responsibility
Make sure your organization delegates responsibility for the EMS functions in a clear and accurate manner. A clear definition of who is responsible for what is critical to the ongoing performance and success of your EMS.


ISO 14001:2015 Audit Checklists – Required for Effective Environment Management System Audit

Before conducting an environmental management system audit to ISO 14001, you may be looking for some kind of an ISO 14001 audit checklist. ISO 14001:2015 Audit Checklist is a systematic, documented verification process of objectively obtaining and evaluating audit evidence to determine whether an organization’s EMS conforms with the EMS audit criteria, and communicating the results of this process to the client. ISO 14001 audit criteria are defined as the policies practices procedures or requirements.

ISO 14001:2015 Audit Checklist
The ISO 14001 Audit should focus on the environmental objectives and action plans of the organisations to allow problem are as to be identified so that remedial action can be taken. The audit is a means of assisting managers at all levels to improve the performance of the operations under their control. It is not a check on how well people are doing their job!

In other words, within the overall environmental management system, ISO 14001 audit checklists are used to determine whether environmental management activities conform to the stated program, whether these activities are effectively implemented, and how effective the environmental management system is in fulfilling the environmental policy.

ISO 14001:2015 Audit Checklist for environment management system certification contains department wise as well as ISO 14001:2015 requirement wise audit questionnaire. The department wise ISO 14001 Audit Checklists include audit questions for 11 departments of the organization. And, the ISO 14001 clause-wise audit checklist covers the entire ISO 14001:2015 requirements for each clauses and sub clauses as per the list given below.

Department wise ISO 14001:2015 Audit Checklist

  • M. R. & General Procedures
  • Environmental Control and EMS coordinator
  • Marketing
  • Production Areas
  • Engineering (Utility and Maintenance)
  • Purchase
  • Stores (Raw Material and Spares)
  • Packing and Dispatch
  • Administrations and Training
  • Research and Development
  • Top Management.

ISO 14001 Training Helps to Implement Environmental Management System Effectively

The ISO 14001 training aids several organizations and businesses of all sizes to move in the right direction to become a better environmental organization. In fact, we have thought of a combination of the most recognized structures that provide the correct commercial methods for managing activities with environmental impact.

The ISO 14001 environmental management training enables people to help organizations to adopt an environmental friendly management system that is safe and effective. In reality, even government around the world takes actions to stay totally different businesses and organizations in line with the standards. Business will request help from system certification consulting services so as to achieve ISO 14001 certification. The EMS certification process performed with the audit and approval of external auditors from certifying bodies. ISO 14001 doesn’t solely incorporate the aspects of business operations, however conjointly address the standard of merchandise and services offered by the corporate that incorporates a role within the surroundings too.

The Environment management – ISO 14001 awareness training change people to assist businesses perceive basic pointers for the Environmental Management System. This may additional facilitate businesses to follow a scientific approach so as to develop objectives which is able to lead them to gaining ISO 14001 certification.

The ISO 14001 auditor training allows people to examine businesses and their operations to determine whether or not the operations are in terms of environment friendly. There are several standards set by the ISO to tackle with every type of environmental issue. However, the aim of this specific ISO 14001:2015 is arrange a structure underneath that the businesses are ready to plan, kind strategic approach and take acceptable action to take care of the environmental policy.

What Should Organization Do for Successful ISO 14001 System Implementation?

ISO 14001 is the standard used as a framework for configuration and maintenance of an environmental management system that meets specific requirements. ISO 14001 Certification is beneficial for the following reasons:

  • Proof of the organisation’s compliance with the requirements of ISO 14001.
  • Shows clients and business partners that the organisation is committed to responsible environmental practices.
  • Shows commitment to reduce environmental impact and to ensure sustainability of practices.
  • It provides the organization with a competitive advantage over companies that do not have ISO 14001 certification.

Compliance with the standard has many key benefits. It helps the organization to use resources efficiently and reduce the impact on the environment by reducing waste and responsible use of resources. Improving environmental performance leads to a higher level of public trust. An environmental management system that compliance with the requirements of ISO 14001 makes it possible for the organisation to identify, monitor, control, and manage issues related to the environment in a sustainable way.

More emphasis is placed on the involvement of top management, proper leadership, and inclusion of environmental management policies in the organisation’s strategic focus. Compliant companies commit to ongoing improvement of their environmental management including, for instance, the implementation of recycling processes. Compliant enterprises benefit from improved financial performance, reduced costs, increase in employee motivation, better standing in their communities, and reduced impact on the environment.

A systematic approach is followed regarding environmental performance. This ensures a well-documented audit trail regarding the organisation’s processes. The Plan-Do-Check-Act approach is followed, which ensures continues environmental performance improvements.

The objectives, targets, and plans must be well documented and responsibilities must be clearly assigned. ISO 14001 awareness training, in addition to training in the relevant legislation, setting up of the ISO 14001 environmental management system, internal audit training, and risk management relevant to the environment should be priorities.

Measurement must be done against the environmental impacts that the organisation identified. Performance must be well documented. There must be procedures in place for evaluation and correction of non-conformities. The records must be stored correctly, and be retrievable and be accessible. Regular ISO 14001 internal audits are necessary to help keep the organisation on track, even after certification has been done. Implementation of such an environmental management system can only be successful if the top management stays committed to the process, if the implementation and requirements are communicated, if employees are trained adequately, and if proper record-keeping practices stay in place.


Key Points to Take Care While Developing an Environment Management System

The Environment Management System (EMS) refers to a system used by an Organisation to manage its activities, product or services in such a way to minimize or eliminate the adverse impacts on environment. More explicitly, the EMS is that part of the overall management system viz. organizational structure, planning activities, responsibilities, practices, procedures, processes and resources which are necessary for developing, implementing, reviewing and maintaining the organisation’s environmental policy.

The Environmental Management System is a manual system consisting of three components namely:

I. Design or development of elements of EMS
II. Documentation and
III. Implementation

The organisation with any type and size may develop its own Environmental Management System to address environmental issues arising out of its activities, products and services. The environments elements of such an organization system may be decided by the organisation itself depending upon the requirements. The main purpose of the organizations’ environment management system has to be designed and developed is that the system may be functioning well to enhance the environmental performance. The ISO 14001:2015 certification of EMS as per specification recognized standards has been introduced.

The International Organisation for Standardization (ISO) has developed comprehensive ISO 14000 series of standards for Environmental Management system. Identical to this ISO 14001 standard, British standards (BS EN ISO 14001: 1996) are also developed. An organisation can develop EMS as per these specifications and guidelines.

There are some primary requirements while developing effective Environmental Management System, which are as per bellow:

  • Must be based on control of causes, not impact reactive
  • Must address all management elements of control
  • Must address Normal / Abnormal / Emergency conditions
  • Must have measurable parameters
  • Must be goal driven
  • Must be relevant to aspects
  • Must involve all
  • Must promote continual improvement
  • Management and not control / eradication
  • EMS is managing risks (aspects)
  • The essence of aspect management is to avoid high aspects, manage medium aspects and live with low aspects.

What are The Steps for ISO 14001:2015 Certification?

ISO 14001 focuses on the implementation and maintenance of an environmental management system. Implementing an Environmental Management System (EMS) can help you manage environmental risks, provide assurances in legal compliance and demonstrate your environmental credentials to your stakeholders. Below are the basic steps needed for ISO 14001:2015 Certification Process.

Steps for ISO 14001:2015 Certification1. Learn about the ISO 14001:2015 Standard
You will need to understand ISO 14001 (and ISO 9001 if you are combining), to help you understand what you need to do in your company to meet the requirements of the standard.

2. Perform an ISO 14001 Initial Environmental Review & Gap Analysis
A useful step could be to undertake a gap analysis between the management system processes you currently have in place and the requirements of ISO 14001. Use the Gap Analysis Checklist to determine where you need to change your existing EMS.

3. Plan your ISO 14000 project
Create a Project Plan to determine your tasks, timeline and resources. Consider a Step-by-Step Workbook to guide you.

4. Train your organization on ISO 14001:2015
Employees and management must receive ISO 14001 awareness training in what ISO 14001 entails, what the legislative requirements are for environmental management. Awareness programmes must be developed and implemented to ensure that every employee knows their role and how to respond to emergencies, what must be done, and what may not be done.

5. Document your ISO 14001:2015 Environmental Management System
Design ISO 14001:2015 documents such as Environmental Manual and Procedures. Most of the portion of the project is see your current processes, and redesign them to meet all of the requirements of the standard. Once you have modified or developed processes to meet the standard, you will need to control those processes. Documenting the processes as EMS System procedures is part of this control.

6. Implement your EMS and conduct business
Once your system is developed and documented, employees will follow the procedures, collect records and make improvements to the system. For about three or more months, your organization will run the EMS, collect the records.

7. Audit your EMS
Awareness programmes must be developed and implemented to ensure that every employee knows their role and how to respond to emergencies, what must be done, and what may not be done. Perform internal audits to see how your system works and improve it. This prepares you for an Audit by a Registrar.

8. Go for Certification
If you are conducting effective internal audits, they will give you a clear indication as to whether your business is ready for certification. Be aware that most certification bodies work on fairly long lead times and that a first time certification is a two-staged process; so forward planning and early dialogue is key.

Time is Running Out for Organization to Transition to ISO 14001:2015

Revision of this key management system standard took place in 2015 and organisations will have to transfer to the updated standard by September 2018. The new ISO 14001:2015 Certification brings significant changes that will require considerable time and thought to implement. Due to the timing, the strategy should focus on implementing the EMS to address the greatest gaps and developing the hard proof of its effectiveness within your organization.

transition to iso 14001:2015

ISO 14001:2015 was published in September 2015, and organisations were given a three-year transition period to adopt the revised Standard. Existing ISO 14001:2004 registered companies should now be well into their planning to ensure a smooth transition to the revised standard by this date. One of the benefits of the revision is to provide a common structure, text and definitions to make integration of multiple standards smoother and quicker to achieve.

Revision benefits

1. Integration
For organisations ISO 14001 Standard, taking this integrated approach will save time by streamlining the process of certification and removing duplication.

2. Risk management
One of the main areas of change is an increased focus on risk management and the establishment of an effective risk management plan. Risk is documented in most sections of the revised standard, so if you do not already have a risk management plan; this should be one of your first tasks. Typical risk processes include:

  • Risk determination,
  • Risk control,
  • Risk mitigation,
  • Acceptable level of risk.

3. Management processes
Along with the new high level structure/format, the new standards require a higher priority be given to managing processes and less about documentation.

4. Leadership
Emphasis on the importance of leadership from top management will ensure that the organisation’s management system achieves the desired results.

Although it is not too late to start with the installation of ISO 14001: 2015, there should be a small delay. The deadline for the recertification of the ISO 14001 EMS is September 15, 2018. Subsequently, the certificates issued according to ISO 14001: 2004 will no longer be valid.

If you have any questions about how to plan your transition, you can visit @ http://www.globalmanagergroup.com/