Time is Running Out for Organization to Transition to ISO 14001:2015

Revision of this key management system standard took place in 2015 and organisations will have to transfer to the updated standard by September 2018. The new ISO 14001:2015 Certification brings significant changes that will require considerable time and thought to implement. Due to the timing, the strategy should focus on implementing the EMS to address the greatest gaps and developing the hard proof of its effectiveness within your organization.

transition to iso 14001:2015

ISO 14001:2015 was published in September 2015, and organisations were given a three-year transition period to adopt the revised Standard. Existing ISO 14001:2004 registered companies should now be well into their planning to ensure a smooth transition to the revised standard by this date. One of the benefits of the revision is to provide a common structure, text and definitions to make integration of multiple standards smoother and quicker to achieve.

Revision benefits

1. Integration
For organisations ISO 14001 Standard, taking this integrated approach will save time by streamlining the process of certification and removing duplication.

2. Risk management
One of the main areas of change is an increased focus on risk management and the establishment of an effective risk management plan. Risk is documented in most sections of the revised standard, so if you do not already have a risk management plan; this should be one of your first tasks. Typical risk processes include:

  • Risk determination,
  • Risk control,
  • Risk mitigation,
  • Acceptable level of risk.

3. Management processes
Along with the new high level structure/format, the new standards require a higher priority be given to managing processes and less about documentation.

4. Leadership
Emphasis on the importance of leadership from top management will ensure that the organisation’s management system achieves the desired results.

Although it is not too late to start with the installation of ISO 14001: 2015, there should be a small delay. The deadline for the recertification of the ISO 14001 EMS is September 15, 2018. Subsequently, the certificates issued according to ISO 14001: 2004 will no longer be valid.

If you have any questions about how to plan your transition, you can visit @ http://www.globalmanagergroup.com/

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ISO 14001 Procedure Document for Quick ISO 14001 Certification

It is easy to assume that every single process that is in place to support your Environmental Management System needs to be documented. ISO 14001 procedures documents are written particularization every method that your company must follow to satisfy the necessities of the ISO 14001 standard. These are clearly written, simple to follow directions for your management, everyone, who works to follow within the day to day operation of your Environment Management System.

The ISO 14001:2015 Procedure should define how the organization’s bloodstream (the flow of documents) will function. The procedure for internal audits must define responsibilities for planning and conducting audits, how audit results are reported, and how records are maintained. This means that the main rules of conduct of the audit must be addressed.

The ISO 14001 procedures documents designed and developed as per Environment Management System standard and requirements of ISO 14001 Certification. The ISO 14001:2015 documents set covers various type of ISO 14001 procedures like communication, documents control, internal audit, training and more, it very useful of implements and upgraded environment management system and guide of process ISO 14001 certification, implementation and requirements.

List of Required ISO 14001 Procedures

The ISO 14001 mandatory procedures documents have 7 various procedures help the organization to make the best environment management system and quick process improvements. All the ISO 14001 procedures required for quick ISO 14001 Certification are listed below:

  • Procedures for identification of environmental aspects and its environmental impacts
  • Procedures for identification of legal requirements
  • Procedures for communication
  • Procedures for operational control
  • Procedures for emergency preparedness response
  • Procedures for monitoring and measurement
  • Procedures for training.

How to Structure ISO 14001:2015 Documentation

The development of the ISO 14001:2015 documentation and record control system for Environmental Management System (EMS) is a very important part of the implementation, as it will define the method of creation, publishing, withdrawal, and using documents and recording. It is up to the organization to create the most appropriate documentation, as it will affect the way you maintain and improve your EMS.

Which document is more important?

Before starting to develop ISO 14001:2015 documentation, it is important to get a clear picture of the purpose of each type of document and its position in the documentation hierarchy. There are several types of documents used to establish an EMS: manual, procedures, policy, objectives, work instructions or SOPs (Standard Operating Procedures), and records and forms. Each type of document and record has its place and role in the EMS. The documentation for an Environmental Management System should be structured as follows:

Structure of ISO 14001 Documentation

1) EMS Manual: It is usually the first document that the certification body wants to see to get familiar with the system. In cases where it is a small company or a company with simple risks, all procedures can be included in an EMS Manual.

2) EMS Policy: A policy represents a declarative statement by an organization – something like a constitution of the system – and all other documents arise from it. The policy is written by the top management and its purpose is to define the general direction and aim of the EMS. The Environmental Policy also provides a framework for establishing EMS Objectives.

3) Procedures: EMS procedures can have different formats and structures. They can be narrative, i.e., described through text; they can be more structured by using tables; they can be more illustrative, i.e., flow charts; or they can be any combination of the above.

4) Work instructions, guidelines, and SOPs: Work instructions can be part of a procedure, or they can be referenced in a procedure. Generally, work instructions have a similar structure to the procedures and cover the same elements; however, the work instructions include details of activities that need to be realized, focusing on the sequencing of the steps, tools, and methods to be used and required accuracy.

5) Records and forms: Finally, there must be some evidence that activities and processes are performed in the way prescribed in the procedures and work instructions. This is the main purpose of the records and forms. Most of them are filled in by employees, but some of them are filled in by the top management. The best way to make them practical is to avoid requiring employees to write essays. Having records with checkboxes instead of empty rows for employees to write sentences will ensure that the forms or records are filled in quickly and easily.

Requirement of ISO 14001 Manual for Effective Environment Management System within Organization

ISO 14001 manual describes the Environmental Management System (EMS) policies to the requirements as stated in the environmental policy and meet the ISO 14001 standards. This manual also describes objectives and responsibilities of the Environmental Management System (EMS) and provides a link to the system documents to the various elements of the ISO 14001 standard.

The principal elements of the system described in ISO 14001 Manual are:ISO 14001 Manual, Environmental Management System

  • Environmental Aspects
  • Legal and Other Requirements
  • Environmental Objectives and Targets
  • Training, Awareness and Competence
  • Documentation
  • Document Control
  • Monitoring and Measurement
  • Management Review

Environment Aspects: The Environmental Management Team identifies the environmental aspects of its activities, products and services within the defined scope of the EMS, which can control and can influence taking into account planned or new developments and new or modified activities, products and services and which they can be expected to have an impact, and determines which of these aspects are considered to be significant.

Legal and other Requirements: Additional information is also available through legal publications. Local regulations are identified, accessed and communicated by the Environmental Management Representative. At least annually, the Environmental Management Representative will review the latest national, regional, provincial, European and local legal and other requirements for better environment system.

Environmental Objectives and Targets: Environmental objectives and targets are developed considering significant environmental, technological options and financial, operational and business plans, and the views of interested parties, with the goal of continuous improvement.

Training, Awareness and Competence: Environmental Management team has an environmental procedure to train employees at each relevant function and level so that they are aware of the environmental policy, significant environmental aspects, their roles and responsibilities for compliance with policies and procedures, and requirements of the Environmental Management System.

Documentation: ISO 14001 Manual identifies all documents to the Environmental Management System relevant. A copy of Environmental Management System documents, with the exception of visual aids and panels, can be obtained from the Environmental Management Representative.

Document Control: This procedure describes where documents can be located and how and when they are assessed. This procedure provides for the adoption of adequacy prior to release, and updating as necessary and re-approved, which included changes and ensures that the current versions are available and that obsolete documents are promptly removed from use or appropriately are identified, they are available at point of use and they remain legible and readily identifiable.

Monitoring and Measurement: Environmental procedure to track and measure the key characteristics of its operations and activities that can have a significant impact on the environment. Including monitoring the documenting of information to the performance, applicable operational controls and compliance with the objectives and targets organizations.

Management Review: Environment Management Team assesses ensure all elements of the Environmental Management System annually to the continuing suitability, adequacy and effectiveness.

How new version ISO 14001:2015 useful for Environmental Management System

ISO 14001: 2015 specifies requirements for an Environmental Management System an organization can use to improve its environmental performance. ISO 14001: 2015 is intended for use by an organization that seeks to manage its environmental responsibilities in a systematic way that contributes to the environmental pillar of sustainable development.

ISO 14001:2015 Certification helps an organization achieve the expected results of its environmental management system, which provide value for the environment, the organization itself and stakeholders. According to the environmental policy of the organization, the expected results of an environmental management system include:

  • Enhancement of environmental performance;
  • Fulfillment of compliance obligations;
  • Achievement of environmental objectives.

What is new in ISO 14001:2015?

Integrated approach with other standards such as ISO 9001, EMS 14001: 2015, using the same terms and definitions. ISO 14001 is the strategic management of the environment by identifying and taking advantage of opportunities which benefit the environment and society. New article on leadership with specific roles to promote environmental management within the organization. The emphasis on environmental protection through proactive initiatives commits.

  • Strategic environmental management

It is a new requirement to understand the context of the organization to identify internal and external issues relevant to the organization and the environment, with actions to address them in the Environmental Management System (EMS).

  • Leadership

A new clause has been added with special responsibilities for top management to express their leadership and commitment to environmental management. Management may assign this responsibility to others, but retain responsibility.

  • Environmental protection

Environmental policy must include a commitment to the “environmental protection”. There is no definition of “protection” includes “prevention of pollution” and “other” commitments, such as the sustainable use of resources, climate change mitigation and adaptation, protection biodiversity and ecosystems, etc.

  • Environmental performance

The main objective is the improvement of performance related to the management of environmental aspects. The body has to decide on criteria for assessing its environmental performance, using the correct indicators.

  • Communication

Focus on internal and external communication and equal treatment of the two was added. The decision to communicate with the outside is retained by the organization while taking into account their compliance obligations.

  • ISO 14001: 2004 TRANSITION

Organizations that are already certified ISO 14001: 2004 will have three years from the official publication of ISO 14001: 2015 in which to transfer to the new version of this standard. Based on the current release schedule, this transition period will end in September 2018.

Take a look on how to use ISO 14001 – Environmental Management System Manual

ISO 14001 is the Environmental Management System standard. This manual has been developed and organized to help all organizations interested in the development of an Environmental Management System (EMS) which is compatible with ISO 14001. It is designed to provide guidance on the intent of ISO 14001 EMS. EMS internal program developers should use this manual.

The purpose of ISO 14001 manual is to define and describe the environmental management system, to define authorities and responsibilities of the management personnel involved in the operation of the system, and to provide general procedures for all activities comprising the environmental management system

Look after following points before using ISO 14001 – Manual

The process begins with an Initial review not required by the standard, but essential for program development and then embraces Policy, Aspects, Objectives and Targets, etc in the order they appear in ISO 14001. Each section has the same format:

  • Definition: This section describes what the sub clause of ISO really means.
  • Purpose: This section describes what the sub clause of ISO hopes to achieve in the Program.
  • Procedure: This section describes how you should build your program to comply with the sub clause, what things you should consider, and how you will integrate the procedures into what you already do.
  • Tips: Tips are just that tips on things you should think about in reference to this section and reminders about what types of line items need to be included in the procedure and documentation.

This manual was written by experienced developers ISO 14001 programs. Take the time to read an entire section and then think before you write. It is recommended that you read an article about a day and spend some time thinking before writing the next. For some sections, such as operational control, it may take several days to produce documents and implement the practices. You can consult the manual section on the operational control every few days during this phase to remind you of what you are trying to accomplish.

Advantages of ISO 14001 Environmental Management System

The scope of ISO 14001 specifies requirements for the implementation of an EMS. The scope covers the requirements for a company, as well as information on environmental impacts and significant environmental aspects that the organization can control and influence. The scope of the ISO 14001 standard does not itself specify specific environmental performance criteria.

ISO 14001 is one of a series of international environmental management standards to promote the continuous improvement of corporate environmental performance through the adoption and implementation of an environmental management system emerges. This standard specifies the basic elements of an EMS, but only contains items that can be objectively audited for the purpose of certification or declaration of self.

By completing ISO 14001 certification for the organization, we assure stakeholders that your Environmental Management System (EMS) meets the specific environmental standards for the international industry. Every business, large and small; industrial, manufacturing, services, trade-related or had an impact on the environment and can therefore meet their advantage to ISO 14001 certification.

Here are the several advantages of ISO 14001:2015 Environmental Management System as listed below:

  • Provide your business with the assurance that you are experiencing, and will continue to meet your commitments, environmental management systems and corporate policy requirements.
  • Provide potentially less regulatory oversight visits.
  • Display your business partners, regulators, and the community that you are responsible for the environment.
  • Increase competitiveness.
  • Increasing profits through process improvement and potential energy savings.
  • Reduce your environmental responsibility.
  • Reduce costs due to potentially lower insurance rates.
  • Checking your recognition systems and compliance with environmental laws and regulations.
  • Improve relations with regulatory bodies – organizations that implement an EMS ISO 14001 often report improved relations with government regulators find that regulators are quicker to provide technical support, and find that regulators are much more favorable in general.
  • Capture institutional knowledge – ISO 14001 ensures that information is properly documented, communicated and retained. The cyclical nature of this management system also ensures all system information is reviewed and updated at least annually.
  • Streamlining operations – organizations often realize monetary savings as a result of greater operating efficiency and energy conservation, and reducing the use of materials and generation of hazardous hazardous waste.
  • Awareness and increased participation – Organizations benefit from improved communication on environmental issues inside and outside the organization. ISO 14001 gives people a way to raise environmental issues and it is clear that environmental performance is an important part of corporate culture.
  • Security benefits – by reviewing material transactions control procedures, including a review of procedures for emergency preparedness and response, organizations are able to identify and implement security improvements.