Take a look on how to use ISO 14001 – Environmental Management System Manual

ISO 14001 is the Environmental Management System standard. This manual has been developed and organized to help all organizations interested in the development of an Environmental Management System (EMS) which is compatible with ISO 14001. It is designed to provide guidance on the intent of ISO 14001 EMS. EMS internal program developers should use this manual.

The purpose of ISO 14001 manual is to define and describe the environmental management system, to define authorities and responsibilities of the management personnel involved in the operation of the system, and to provide general procedures for all activities comprising the environmental management system

Look after following points before using ISO 14001 – Manual

The process begins with an Initial review not required by the standard, but essential for program development and then embraces Policy, Aspects, Objectives and Targets, etc in the order they appear in ISO 14001. Each section has the same format:

  • Definition: This section describes what the sub clause of ISO really means.
  • Purpose: This section describes what the sub clause of ISO hopes to achieve in the Program.
  • Procedure: This section describes how you should build your program to comply with the sub clause, what things you should consider, and how you will integrate the procedures into what you already do.
  • Tips: Tips are just that tips on things you should think about in reference to this section and reminders about what types of line items need to be included in the procedure and documentation.

This manual was written by experienced developers ISO 14001 programs. Take the time to read an entire section and then think before you write. It is recommended that you read an article about a day and spend some time thinking before writing the next. For some sections, such as operational control, it may take several days to produce documents and implement the practices. You can consult the manual section on the operational control every few days during this phase to remind you of what you are trying to accomplish.

Key Aspect of ISO 14001 Environmental Management Systems

Organizations of all kinds are increasingly concerned with achieving and demonstrating sound environmental performance by controlling the impact of their activities, products, or services on the environment, taking into account their environmental policy and objectives. They do so in the context of increasingly stringent legislation, the development of economic policies and other measures to foster environmental protection, and a general growth of concern from interested parties about environmental matters including sustainable development. It was based upon the ISO 9000 family of specifications, so if you are family with the terms and structure of ISO9001, you will readily grasp ISO14001.

The Key Aspects of ISO14001:-

  • Flexible and non prescriptive,
  • Can use existing environmental programs and systems,
  • Pushes continual improvement,
  • Encourages cost saving by integrating environmental requirements into the overall company systems and
  • Can provide a substantial market advantage.

The Environmental Management System (EMS) document is the central document that describes the interaction of the core elements of the system, and provides a third-party auditor with the key information necessary to understand the environmental management systems in-place at the company. Consistent with the principles of ISO14001, the Environmental Policy and Environmental Aspects or impacts analysis, including legal & other requirements, shape the program by influencing the selection of specific measurable environmental goals, objectives, & targets. Specific programs and or projects must then be developed to achieve these environmental goals, objectives, & targets. The checking & corrective action elements of the system help ensure continuous improvement by addressing root causes on non-conformances. The ongoing management review of the EMS and its elements helps to ensure continuing suitability, adequacy, & effectiveness of the program.

Advantages of ISO 14001 Environment Management System:-

Implementation of proper Environmental Management System as per requirement of ISO 14001:2004 standard includes documentation of all procedures and processes, including operational and documentation control, the establishment of emergency procedures and responses, and the communication with employees, to ensure they can competently implement the necessary processes and record results. ISO 14001 Environmental Management can be a very effective ISO 14001 Certification   tool to identify these cost savings opportunities for some organizations. Some other organizations can falter in its planning, lack of senior management commitment and poor understanding of how it should be implemented and find themselves managing an ineffective ISO 14001 EMS Certification. Among the key benefits of the ISO 14001 EMS Certification standard some of as follows:

  • Minimizing the risk of regulatory and environmental liability fines.
  • Improving an organization’s efficiency Increases customer satisfaction and retention.
  • Reduction of waste and consumption of resources.
  • Reduce operating costs.
  • Increase long term viability of businesses.
  • Identification of possible areas which can save costs such as recycling, landfill costs, utilities.
  • Positive response from investors, lenders & insurers.
  • Provides competitive advantage against companies that do not adopt the standard.

Regulations of Environmental Management System – ISO 14001

The International Standards Organization release ISO 14001, a proposed, voluntary environmental management system. ISO 14001 applies to organizations with an environmental policy already in situ and supported by management. Predicated on a preliminary audit of environmental systems in situ and a review of current results, EMS 14001 seeks to clarify the relation between the organization and public policy, and establishes procedures, work directions and controls to confirm that implementation of the policy and accomplishment of the target will become a reality.

EMS 14001 Compliant Policies

An organization moves toward compliant environmental management system with a press release of policy. The organization, usually a community, adopts a policy that commits the organization to institute and perform procedures and practices that move the organization unendingly toward EMS 14001 compliant environmental management to forestall pollution, improve environmental performance, win an institutional understanding of relevant environmental statutes and laws, and superintend the accomplishment of those policies and goals.

EMS 14001 Achievement Objectives

The EMS 14001 requirements the organization to spot all elements, whether or not presently regulated or not, of the organization’s activities, product and services that may impact the atmosphere. It needs the organization to line performance objectives and targets for the organization’s environmental management system. These ought to articulate policy objectives: “prevention of pollution, continual improvement and compliance. On a sensible level, EMS 14001 compliance includes achieving an environmentally aware structure population, coaching workers in environmental practices, policies and numerous suggests that of accomplishment of feat and establishing specific metrics to live the achievement of objectives and targets.

Analyzing Achievement

EMS 14001 establishes numerous suggests that of assessing performance of policy objectives. It establishes a periodic audit programme that reviews the organization’s EMS operations. It establishes a policy of preventive and remedial actions in response to compliance failures, and establishes suggests that of sporadically reviewing the organization’s compliance with environmental laws. It additionally establishes periodic reviews of the performance of high-ranking and top-ranking management with regard to the policy goals of EMS 14001, and proposes suggests that of rising performance once required.

Benefits of ISO 14001 Compliant EMS

However voluntary EMS compliance improves an organization’s environmental performance and ensures that it understands and may win compliance with relevant environmental laws. It provides a framework for pollution hindrance, and promotes consistent accomplishment. It attracts attention to scarce resources and encourages property management. It promotes public awareness and approval of systems that manage the atmosphere.

How to Build an ISO 14001 Environmental Management System

iso 14001 environmental management SystemAn ISO 14001 Environmental Management System suggests that a corporation addresses immediate and long impacts of its product, services and processes on the environment. It involves the allocation of resources, assignment of responsibility and in progress analysis of ISO 14001 procedures, practices and processes with reference to environmental impact. It involves developing, implementing and maintaining policy for environmental protection and it focuses on continuous improvement.

Develop an ISO 14001 environmental policy statement for the organization. This can be a declaration of the organization’s commitment to the setting and continual improvement of environmental practices. A literate environmental policy statement clearly outlines wherever a corporation stands on environmental matters for all stakeholders.

Develop ISO 14001 procedures for implementing the organizations environmental policy statement that involves characteristic of environmental impacts, which ensuing from the organization’s activities. Several organizations integrate the EMS into a quality and OH&S management systems that increase quality, economic, safety and social performance with environmental performance.

Develop measurable objectives and targets for the environmental management plan relating to environmental impact. Measurable objectives and targets can offer a method for evaluating results and characteristic areas for improvement. This can be a measurable objective and therefore the company can frequently obtain ways to enhance on this objective.

Allocate resources and assign responsibilities for implementing the environmental management plan. Train workers on specific job duties relating to their environmental responsibilities. To be effective, the environmental management plan should be integrated into the organization’s operational processes. For instance, utilization will be enforced where attainable and workers will be trained on correct waste disposal techniques, i.e., separating venturous waste materials from lowland materials.

Review and analyze the results of the environmental management commit to determine areas for improvement. The review and analysis are continuous method. Reports are provided on a periodic basis that shows the results of the set up for achieving the measurable objectives and targets, and changes to procedures ought to be created as required to enhance results.

Requirements for Effective ISO 14001 Certification

The International organization for Standardization – ISO, may be a cluster that gives businesses with standardized demand and guideline documentation. Effective environmental management system is the main focus of the ISO 14001 series of standards. ISO 14001 is a set of guidelines supported Plan, Do, Check, Act philosophy and was created for businesses trying to define, live and improve their ecological impact.

Data

Identifying associate organization’s potential environmental aspects and capturing metrics is one in all the key points of ISO 14001. Menstruation the organization’s existing environmental impact associate degreed distinctive legal and native environmental necessities are the primary step to making an Environmental Management System as required by ISO 14001.

Environmental Management System

Creating a cohesive EMS is that the cornerstone of ISO 14001 certification. An effective EMS won’t solely define a general environmental philosophy for the organization, it’ll additionally give specific environmental objectives and targets furthermore because the numerous roles and responsibilities as determined by the organization’s management team. Support and promotion of the EMS are thought-about management’s responsibility. Communication throughout a company and its shareholders is stressed by ISO 14001.

Documentation

Detailed ISO 14001 documentation is required by most ISO standards, and ISO 14001 is not any exception. An intensive record system should be in site outlining documentation and operation controls and processes. The organization should even have formal emergency environmental response and readiness plans.

Monitoring and Auditing

Monitoring and auditing the effectiveness of EMS system is a major element of the ISO 14001 standard. A company should have a proper analysis of its compliance arrange to make sure the EMS is being followed, backed by an inside auditing program and a scheduled management review. Processes should be established to outline nonconformity furthermore as corrective and preventative action plans.

ISO 14001 Policy – Environmental Management System Development Process

The ISO 14001 Policy is based in part on the findings and conclusions of the Initial Environmental Review as per ISO 14001 standard. A number of important factors need to be considered. These are essential to ensure that the policy relates not only to the enterprises individual needs and ideas, but is also in line with recognized environmental good practice and any relevant industry-specific guidelines. If the enterprise is interested in working towards ISO 14001 certification of its environmental management system (now or in the future) then it may also be important to ensure that the iso 14001 policy will conform to the requirements of such a standard.

Content of the Environmental Policy

An Environmental Policy should clearly delineate the environmental areas to be addressed by the enterprise of Organization and should be relevant to its activities, products and /or services. The policy may address very broad aspects of the enterprise’s activities (such as waste reduction), depending on the nature of those activities. Many environmental policies also include aspects of occupational health and safety including statements regarding the working environment.

The principles for environmental management system contained in the ISO Business Charter for Sustainable Development and Rio Declaration on Environmental and Development may be use as the starting point for the development of an Environmental Policy, which is specific to the needs, and character of an enterprise.

Following are the general principles of the developing ISO 14001 policy

  • Define extent of environmental responsibility (customers, suppliers, staff etc.)
  • Ensure minimum of compliance with legislation
  • Establish system to ensure full control of environmental situation (impact and risks)
  • Embody life cycle thinking
  • Work towards the achievement of sustainable development
  • Commit to development and implementation of an environmental system
  • Provide adequate resources for environmental management.
  • Provide for development of corporate standards in the absence of legislation.
  • Make commitment to continual improvement in environmental performance (step by step); this is also a requirement in EMS –standard, such as ISO 14001
  • Make commitment to prevention of pollution if compliance with ISO 14001 is intended
  • Develop Environmental performance evaluation procedures and indicators

Some ideas for the content and wording of statements of commitment in an ISO14001 Environmental Policy are given above. However, these should not be copied as such and should always be placed in context. The policy must be appropriate to the individual enterprise. It may be as brief as one sentence or as long as 10 pages.

Other important sources of information for input into the Environmental Policy development process include the following:

  • The result of the Initial Environmental review
  • The enterprise’s value and beliefs, such as its (desired) relationship with its employees, the local community and the general public.
  • The enterprise’s business strategy and strategic plan elements relating to the enterprise’s (environmental) direction, opportunities and risks, medium and long term planning including internal and external limits, and opportunities in capabilities and resources.
  • Any existing statement on environmental aspects; mission statements, old policies, previous statements of commitment in internal/external reports.
  • Other policies in existence: such as occupational health, safety, quality
  • The views of stakeholders (shareholders, staff) and other interested parties
  • Written standards: available recognised standards for environmental management system which include prescribed elements for Environmental Policy statements
  • General statements of environmental principles: e.g. from government, public bodies, industry associations, which are relevant to the individual enterprise
  • Other codes to which the enterprise subscribes
  • Examples of Environmental Policy statements: from similar companies or enterprises
  • Clear definition of the geographical and organizational boundaries of the policy: which countries/regions and which sites, departments or activities are to covered by the policy
  • Any specific local or regional conditions.

It is therefore worthwhile spending time to ensure that the environmental policy provides and exact statement of the enterprise’s objectives and can be used as a basis for the development of targets and the environmental program.

What will be The Specific Changes in ISO 14001:2015?

In previous posts we were discussing about what is an ISO 14001:2015 in detail. Now in this post we are going to learn about What will be the specific changes in ISO 14001:2015 for any organization.

The revised version of ISO 14001, the international standard for environmental management, is on target for 2015. We reported back in 2012 that the update was due, but this has now been delayed 2015.The new ISO 14001:2015 standard specific changes are below:

Strategic Environmental Management
There is a new requirement to understand the context of the organization determining external and internal issues relevant to the organization and the environment. Particular focus is on the needs and expectations of interested parties that can affect, or be affected by, the organization. In this context the organization shall identify risks associated with threats and opportunities, significant environmental aspects and compliance obligations and determine actions to address them within the EMS.

Leadership
A new clause has been added with specific responsibilities for top management to demonstrate their leadership and commitment to environmental management.

Protecting the Environment
Environmental policy shall include a commitment to the protection of the environment. There is no definition about this but it includes prevention of pollution and other commitments such as sustainable resource use, climate change mitigation and adaptation, protection of biodiversity and ecosystems, etc.

Performance Evaluation
The emphasis is now on improving performance related to the management of environmental aspects. The organization shall determine criteria to evaluate its environmental performance, using appropriate indicators.

Lifecycle thinking
Organizations will need to extend its control and influence to the environmental impacts from raw material acquisition/generation to end-of-life treatment. This does not imply a requirement to carry out a lifecycle assessment.

Communication
Equal emphasis on external and internal communications has been added. The decision to communicate externally is retained by the organization but taking into account its compliance obligations.

Documentation
The term ISO 14001 documented information is used instead of documents and records. The organization has the flexibility to determine when procedures are needed.

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