What Should Organization Do for Successful ISO 14001 System Implementation?

ISO 14001 is the standard used as a framework for configuration and maintenance of an environmental management system that meets specific requirements. ISO 14001 Certification is beneficial for the following reasons:

  • Proof of the organisation’s compliance with the requirements of ISO 14001.
  • Shows clients and business partners that the organisation is committed to responsible environmental practices.
  • Shows commitment to reduce environmental impact and to ensure sustainability of practices.
  • It provides the organization with a competitive advantage over companies that do not have ISO 14001 certification.

Compliance with the standard has many key benefits. It helps the organization to use resources efficiently and reduce the impact on the environment by reducing waste and responsible use of resources. Improving environmental performance leads to a higher level of public trust. An environmental management system that compliance with the requirements of ISO 14001 makes it possible for the organisation to identify, monitor, control, and manage issues related to the environment in a sustainable way.

More emphasis is placed on the involvement of top management, proper leadership, and inclusion of environmental management policies in the organisation’s strategic focus. Compliant companies commit to ongoing improvement of their environmental management including, for instance, the implementation of recycling processes. Compliant enterprises benefit from improved financial performance, reduced costs, increase in employee motivation, better standing in their communities, and reduced impact on the environment.

A systematic approach is followed regarding environmental performance. This ensures a well-documented audit trail regarding the organisation’s processes. The Plan-Do-Check-Act approach is followed, which ensures continues environmental performance improvements.

The objectives, targets, and plans must be well documented and responsibilities must be clearly assigned. ISO 14001 awareness training, in addition to training in the relevant legislation, setting up of the ISO 14001 environmental management system, internal audit training, and risk management relevant to the environment should be priorities.

Measurement must be done against the environmental impacts that the organisation identified. Performance must be well documented. There must be procedures in place for evaluation and correction of non-conformities. The records must be stored correctly, and be retrievable and be accessible. Regular ISO 14001 internal audits are necessary to help keep the organisation on track, even after certification has been done. Implementation of such an environmental management system can only be successful if the top management stays committed to the process, if the implementation and requirements are communicated, if employees are trained adequately, and if proper record-keeping practices stay in place.

 

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Key Points to Take Care While Developing an Environment Management System

The Environment Management System (EMS) refers to a system used by an Organisation to manage its activities, product or services in such a way to minimize or eliminate the adverse impacts on environment. More explicitly, the EMS is that part of the overall management system viz. organizational structure, planning activities, responsibilities, practices, procedures, processes and resources which are necessary for developing, implementing, reviewing and maintaining the organisation’s environmental policy.

The Environmental Management System is a manual system consisting of three components namely:

I. Design or development of elements of EMS
II. Documentation and
III. Implementation

The organisation with any type and size may develop its own Environmental Management System to address environmental issues arising out of its activities, products and services. The environments elements of such an organization system may be decided by the organisation itself depending upon the requirements. The main purpose of the organizations’ environment management system has to be designed and developed is that the system may be functioning well to enhance the environmental performance. The ISO 14001:2015 certification of EMS as per specification recognized standards has been introduced.

The International Organisation for Standardization (ISO) has developed comprehensive ISO 14000 series of standards for Environmental Management system. Identical to this ISO 14001 standard, British standards (BS EN ISO 14001: 1996) are also developed. An organisation can develop EMS as per these specifications and guidelines.

There are some primary requirements while developing effective Environmental Management System, which are as per bellow:

  • Must be based on control of causes, not impact reactive
  • Must address all management elements of control
  • Must address Normal / Abnormal / Emergency conditions
  • Must have measurable parameters
  • Must be goal driven
  • Must be relevant to aspects
  • Must involve all
  • Must promote continual improvement
  • Management and not control / eradication
  • EMS is managing risks (aspects)
  • The essence of aspect management is to avoid high aspects, manage medium aspects and live with low aspects.

ISO 14001 Procedure Document for Quick ISO 14001 Certification

It is easy to assume that every single process that is in place to support your Environmental Management System needs to be documented. ISO 14001 procedures documents are written particularization every method that your company must follow to satisfy the necessities of the ISO 14001 standard. These are clearly written, simple to follow directions for your management, everyone, who works to follow within the day to day operation of your Environment Management System.

The ISO 14001:2015 Procedure should define how the organization’s bloodstream (the flow of documents) will function. The procedure for internal audits must define responsibilities for planning and conducting audits, how audit results are reported, and how records are maintained. This means that the main rules of conduct of the audit must be addressed.

The ISO 14001 procedures documents designed and developed as per Environment Management System standard and requirements of ISO 14001 Certification. The ISO 14001:2015 documents set covers various type of ISO 14001 procedures like communication, documents control, internal audit, training and more, it very useful of implements and upgraded environment management system and guide of process ISO 14001 certification, implementation and requirements.

List of Required ISO 14001 Procedures

The ISO 14001 mandatory procedures documents have 7 various procedures help the organization to make the best environment management system and quick process improvements. All the ISO 14001 procedures required for quick ISO 14001 Certification are listed below:

  • Procedures for identification of environmental aspects and its environmental impacts
  • Procedures for identification of legal requirements
  • Procedures for communication
  • Procedures for operational control
  • Procedures for emergency preparedness response
  • Procedures for monitoring and measurement
  • Procedures for training.

Requirement of ISO 14001 Manual for Effective Environment Management System within Organization

ISO 14001 manual describes the Environmental Management System (EMS) policies to the requirements as stated in the environmental policy and meet the ISO 14001 standards. This manual also describes objectives and responsibilities of the Environmental Management System (EMS) and provides a link to the system documents to the various elements of the ISO 14001 standard.

The principal elements of the system described in ISO 14001 Manual are:ISO 14001 Manual, Environmental Management System

  • Environmental Aspects
  • Legal and Other Requirements
  • Environmental Objectives and Targets
  • Training, Awareness and Competence
  • Documentation
  • Document Control
  • Monitoring and Measurement
  • Management Review

Environment Aspects: The Environmental Management Team identifies the environmental aspects of its activities, products and services within the defined scope of the EMS, which can control and can influence taking into account planned or new developments and new or modified activities, products and services and which they can be expected to have an impact, and determines which of these aspects are considered to be significant.

Legal and other Requirements: Additional information is also available through legal publications. Local regulations are identified, accessed and communicated by the Environmental Management Representative. At least annually, the Environmental Management Representative will review the latest national, regional, provincial, European and local legal and other requirements for better environment system.

Environmental Objectives and Targets: Environmental objectives and targets are developed considering significant environmental, technological options and financial, operational and business plans, and the views of interested parties, with the goal of continuous improvement.

Training, Awareness and Competence: Environmental Management team has an environmental procedure to train employees at each relevant function and level so that they are aware of the environmental policy, significant environmental aspects, their roles and responsibilities for compliance with policies and procedures, and requirements of the Environmental Management System.

Documentation: ISO 14001 Manual identifies all documents to the Environmental Management System relevant. A copy of Environmental Management System documents, with the exception of visual aids and panels, can be obtained from the Environmental Management Representative.

Document Control: This procedure describes where documents can be located and how and when they are assessed. This procedure provides for the adoption of adequacy prior to release, and updating as necessary and re-approved, which included changes and ensures that the current versions are available and that obsolete documents are promptly removed from use or appropriately are identified, they are available at point of use and they remain legible and readily identifiable.

Monitoring and Measurement: Environmental procedure to track and measure the key characteristics of its operations and activities that can have a significant impact on the environment. Including monitoring the documenting of information to the performance, applicable operational controls and compliance with the objectives and targets organizations.

Management Review: Environment Management Team assesses ensure all elements of the Environmental Management System annually to the continuing suitability, adequacy and effectiveness.

Key Aspect of ISO 14001 Environmental Management Systems

Organizations of all kinds are increasingly concerned with achieving and demonstrating sound environmental performance by controlling the impact of their activities, products, or services on the environment, taking into account their environmental policy and objectives. They do so in the context of increasingly stringent legislation, the development of economic policies and other measures to foster environmental protection, and a general growth of concern from interested parties about environmental matters including sustainable development. It was based upon the ISO 9000 family of specifications, so if you are family with the terms and structure of ISO9001, you will readily grasp ISO14001.

The Key Aspects of ISO14001:-

  • Flexible and non prescriptive,
  • Can use existing environmental programs and systems,
  • Pushes continual improvement,
  • Encourages cost saving by integrating environmental requirements into the overall company systems and
  • Can provide a substantial market advantage.

The Environmental Management System (EMS) document is the central document that describes the interaction of the core elements of the system, and provides a third-party auditor with the key information necessary to understand the environmental management systems in-place at the company. Consistent with the principles of ISO14001, the Environmental Policy and Environmental Aspects or impacts analysis, including legal & other requirements, shape the program by influencing the selection of specific measurable environmental goals, objectives, & targets. Specific programs and or projects must then be developed to achieve these environmental goals, objectives, & targets. The checking & corrective action elements of the system help ensure continuous improvement by addressing root causes on non-conformances. The ongoing management review of the EMS and its elements helps to ensure continuing suitability, adequacy, & effectiveness of the program.

Advantages of ISO 14001 Environment Management System:-

Implementation of proper Environmental Management System as per requirement of ISO 14001:2004 standard includes documentation of all procedures and processes, including operational and documentation control, the establishment of emergency procedures and responses, and the communication with employees, to ensure they can competently implement the necessary processes and record results. ISO 14001 Environmental Management can be a very effective ISO 14001 Certification   tool to identify these cost savings opportunities for some organizations. Some other organizations can falter in its planning, lack of senior management commitment and poor understanding of how it should be implemented and find themselves managing an ineffective ISO 14001 EMS Certification. Among the key benefits of the ISO 14001 EMS Certification standard some of as follows:

  • Minimizing the risk of regulatory and environmental liability fines.
  • Improving an organization’s efficiency Increases customer satisfaction and retention.
  • Reduction of waste and consumption of resources.
  • Reduce operating costs.
  • Increase long term viability of businesses.
  • Identification of possible areas which can save costs such as recycling, landfill costs, utilities.
  • Positive response from investors, lenders & insurers.
  • Provides competitive advantage against companies that do not adopt the standard.

Regulations of Environmental Management System – ISO 14001

The International Standards Organization release ISO 14001, a proposed, voluntary environmental management system. ISO 14001 applies to organizations with an environmental policy already in situ and supported by management. Predicated on a preliminary audit of environmental systems in situ and a review of current results, EMS 14001 seeks to clarify the relation between the organization and public policy, and establishes procedures, work directions and controls to confirm that implementation of the policy and accomplishment of the target will become a reality.

EMS 14001 Compliant Policies

An organization moves toward compliant environmental management system with a press release of policy. The organization, usually a community, adopts a policy that commits the organization to institute and perform procedures and practices that move the organization unendingly toward EMS 14001 compliant environmental management to forestall pollution, improve environmental performance, win an institutional understanding of relevant environmental statutes and laws, and superintend the accomplishment of those policies and goals.

EMS 14001 Achievement Objectives

The EMS 14001 requirements the organization to spot all elements, whether or not presently regulated or not, of the organization’s activities, product and services that may impact the atmosphere. It needs the organization to line performance objectives and targets for the organization’s environmental management system. These ought to articulate policy objectives: “prevention of pollution, continual improvement and compliance. On a sensible level, EMS 14001 compliance includes achieving an environmentally aware structure population, coaching workers in environmental practices, policies and numerous suggests that of accomplishment of feat and establishing specific metrics to live the achievement of objectives and targets.

Analyzing Achievement

EMS 14001 establishes numerous suggests that of assessing performance of policy objectives. It establishes a periodic audit programme that reviews the organization’s EMS operations. It establishes a policy of preventive and remedial actions in response to compliance failures, and establishes suggests that of sporadically reviewing the organization’s compliance with environmental laws. It additionally establishes periodic reviews of the performance of high-ranking and top-ranking management with regard to the policy goals of EMS 14001, and proposes suggests that of rising performance once required.

Benefits of ISO 14001 Compliant EMS

However voluntary EMS compliance improves an organization’s environmental performance and ensures that it understands and may win compliance with relevant environmental laws. It provides a framework for pollution hindrance, and promotes consistent accomplishment. It attracts attention to scarce resources and encourages property management. It promotes public awareness and approval of systems that manage the atmosphere.